Copy the sheet once per location per day, then fill in the brackets.
The rule
Nobody preps, schedules or orders for tomorrow until this sheet has a forecast on it.
Filled in by [general manager] by [time] the day before. Checked by [head chef].
Forecast covers
Location: [name]. Date: [date]. Day: [day of week].
Lunch: [covers]. Dinner: [covers]. Late: [covers].
Bookings on the books: [covers]. Expected walk-ins: [covers].
Same day last week: [covers]. Same day last year: [covers].
Why it differs: [event, holiday, weather, promotion, or none].
Prep quantities
For each item: par per 100 covers × forecast covers ÷ 100, minus what is already made and still good.
[Item]: par [quantity] per 100 covers. Need [quantity]. On hand [quantity]. Prep [quantity].
[Item]: par [quantity] per 100 covers. Need [quantity]. On hand [quantity]. Prep [quantity].
Prep owner: [name]. Done by: [time].
Staff by station
Servers: [number], from [time] to [time]. Rule: one per [covers] covers.
Line cooks: [number] on [stations]. Rule: one per [covers] covers per station.
Bar: [number]. Host: [number]. Dish: [number].
On call: [name], until [time].
Overrides: [who changed what, and why].
Cut and extend triggers
Check time: [time] for lunch, [time] for dinner.
Cut: if covers so far are below [%] of forecast, send home [role] first, then [role].
Extend: if covers so far are above [%] of forecast, keep [role] on and call [on-call name].
Decided by: [shift lead]. Written here with the time it was made.
Notes and close
Actual covers: lunch [covers], dinner [covers].
Ran out of: [items and time]. Waste: [items, quantity and reason].
Hours worked: [hours] against [hours] the rules called for.
One thing to change tomorrow: [note, with an owner].